Exhibitor & Sponsor Information
CANA Fall Meeting 2026 · October 23–25, 2026 · Grand Hyatt San Francisco
Thank you for supporting the CANA Fall Meeting. This page has everything you need to prepare: shipping and loading dock instructions, deadlines for sponsor materials, the exhibitor schedule, and the floor plan. If your question isn't answered here, email info@canainc.org.
Key dates
| Date | What's due |
|---|---|
| October 1 | Hotel room block cut-off at the Grand Hyatt, unless rooms sell out sooner |
| October 16 | Sponsor handouts/giveaways must arrive at the CANA office (Platinum, Gold, and Bag sponsors ONLY) |
| October 20 | Earliest date packages may arrive at the hotel |
| October 23–25 | CANA Fall Meeting |
Sponsor materials
Platinum, Gold, and Bag sponsors: send any printed materials, giveaways, or bag inserts to the CANA office so our team can include them on site. Materials must arrive by Friday, October 16. Anything that arrives after that date may not make it into attendee bags.
California Association of Nurse Anesthesiology
575 Market Street, Suite 400
San Francisco, CA 94105
Please email info@canainc.org with your tracking number once your shipment is on its way, and let us know the quantity you're sending.
Shipping to the hotel
Exhibit materials go directly to the Grand Hyatt, not to the CANA office. The hotel has limited storage, so packages may not arrive more than three days before you do — for a Friday, October 23 arrival, that means nothing should land before Tuesday, October 20.
Address every package exactly like this:
Grand Hyatt San Francisco
345 Stockton Street
San Francisco, CA 94108
Attn: (Your Company Name)
Group Name: CANA Fall Meeting 2026
Event Dates: October 23–25, 2026
Package handling fees
The hotel charges a handling fee on every package it receives, and packages are not released until the fee is paid in full.
- $20 per box, one way
- $150 one way for crates or pallets over 51 lbs
If you're staying at the hotel, the fee can be charged to your room. If you're not a registered guest, the hotel will invoice the email address on your package handling form. You can also pay in advance through the hotel's online package handling portal — use the QR code on the Package Handling Payment form and select the Group Event option.
Please email your completed form to Zooey Walsworth: zooey.walsworth@hyatt.com. Once your shipment arrives, the hotel's banquet team delivers it to the meeting space. Check in with the CANA on-site meeting planner if anything is missing.
Loading dock and move-in
If you're bringing boxes, equipment, or a substantial amount of collateral, enter through the loading dock at 320 Post Street, between Williams-Sonoma and the Apple Store. The main hotel entrance is only for exhibitors arriving with little or no setup equipment — anyone showing up there with significant gear will be sent around to the dock.
When you arrive, check in with hotel services and tell them you're setting up on the Ballroom Level. The hotel services team will point you to the right elevators and ramps. See more info and map here.
Vehicle restrictions
- Dock clearance height is 12' 3".
- The dock accommodates vans and straight trucks up to 26 feet.
- Semi trucks and trailers must park on the street and bring items down the ramp. See the SFMTA permit process for Post Street meters.
- Trucks unloading heavy items need a lift gate or their own forklift. Forklifts may not be used inside the hotel freight elevator.
- All vehicles must be moved after load-in and load-out. Check SFMTA.com for parking options.
Before you arrive
- Load-in at the dock is available after 11:00 AM. Anything outside that window has to be scheduled in advance.
- Bring your own carts and dollies. The hotel does not provide them.
- Check in with security and give them your company name and delivery location.
Exhibitor schedule
Set-up runs Friday afternoon, and the reception that evening is the first time attendees are in the hall. Every meal and break through the weekend is held with exhibitors, so plan to have your table staffed during these windows.
| Day | Time | Activity |
|---|---|---|
| Friday, October 23 | 12:00 – 5:00 PM | Exhibitor set-up |
| Friday, October 23 | 5:30 – 7:00 PM | Meet the Exhibitors — Opening Night Reception |
| Saturday, October 24 | 7:30 – 8:30 AM | Breakfast with exhibitors |
| Saturday, October 24 | 10:30 – 11:00 AM | Break with exhibitors |
| Sunday, October 25 | 8:30 – 9:30 AM | Breakfast with exhibitors |
| Sunday, October 25 | 11:30 – 11:45 AM | Final break with exhibitors |
| Sunday, October 25 | 11:45 AM | Tear-down and load-out begin |
The opening night reception includes a cash bar and light bites, and attendees can win prizes for visiting tables — so bring anything you plan to give away. The meeting adjourns Sunday at 1:00 PM.
Plan your load-in around the dock. Set-up opens at noon, and the hotel loading dock is available after 11:00 AM. If you need dock access earlier, it has to be scheduled in advance — contact us and we'll coordinate with the hotel's event manager.
Outgoing shipments
Tear-down starts after the final break on Sunday, around 11:45 AM. You are responsible for your own return shipping labels. To send materials home after the meeting:
- Pack and label your boxes, then leave them in the meeting room.
- Printing services are available in the hotel's Business Center on the 2nd floor if you need to print labels on site.
- Call or text the hotel's banquet manager at 415-864-9296 to arrange pickup.
- Schedule your own UPS or FedEx pickup so your shipment leaves on time.
Quick links
- Fall Meeting event page
- Sponsor and exhibitor prospectus
- Exhibitor floor plan
- Full program schedule
- Book your room at the Grand Hyatt — $199 per night plus tax, cut-off October 1
- Sponsor registration
- Exhibitor registration
Questions
Email info@canainc.org or call 415-610-8499. For questions about your shipment once it's at the hotel, ask for the CANA on-site meeting planner at the registration desk.